Wave Accounting vs Quickbooks (2023): Compare accounting software

Intuit QuickBooks Online is one of the most fully featured accounting software products on the market. It is used and trusted by millions of customers worldwide and its software packages can satisfy small businesses and large international enterprise same. It integrates with most third-party business applications, making it a flexible, user-friendly choice for businesses that use a variety of software tools to manage their workforce. their.

However, QuickBooks Online has one of the highest starting prices of any bookkeeping and accounting software product. Business owners — including and especially freelancers — will likely find that Wave Accounting’s comprehensive tools cover their financial management needs just as much as QuickBooks. Also, because Wave is free for life, it’s a better choice than QuickBooks for new businesses on a tight budget.

Below, we’ll cover the key differences between QuickBooks Online vs Wave Accounting, including their features, advantages, disadvantages, and pricing.

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QuickBooks Online vs. Wave Accounting: Comparison Table

QuickBooks Online and Wave Accounting share the same basic accounting features. Both accounting products use double accounting by default. Both also integrate with most other business applications, Intuit QuickBooks via built-in and Wave via Zapier. However, they offer varying degrees of scalability, in-depth accounting features, and customer support, which we’ll explore in more detail. below.

Featured QuickBooks Online wave accounting
Track income and expenses Correct Correct
Invoice and accept payments Correct Correct
accept payment Correct Correct
Mobile accounting app Correct Correct
Number of users Limited by the plan Infinite
Plan number Four One
Payroll software integration Yes (QuickBooks Payroll) Yes (Wave Payroll)
starting price $30 per month Free for life
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Pricing QuickBooks Online and Wave Accounting

QuickBooks icon.
Image: QuickBooks

QuickBooks Online has four accounting plans with different pricing, features, and user limits:

  • QuickBooks Simple Start costs $30 per month and includes single user + accountant access.
  • QuickBooks Essentials costs $55 a month and includes three users + accounting access.
  • QuickBooks Plus costs $85 a month and includes five users + accounting access.
  • QuickBooks Advanced costs $200 a month and includes up to 25 users + accounting access.

Intuit also has a freelancing package called QuickBooks Self-Employed, which helps freelancers keep track of expenses and taxes but doesn’t do much else. QuickBooks Self-Employed starts at $15 a month, but Wave Accounting has more features at a better price.

Wave Logo.
Image: Waves

In contrast, Wave Accounting only has an all-inclusive accounting plan. Its software is free for life and includes invoicing, payments, accepting payments, expense tracking, banking connections, unlimited users and businesses. For instance, freelancers can use it to manage multiple Etsy, Amazon, and eBay stores at no extra cost for each separate business account.

QuickBooks Online Payroll and Wave Payroll

Both QuickBooks and Wave have their own payroll products that integrate seamlessly with their respective accounting software. If you have employees, include additional payroll software costs when considering whether QuickBooks Online or Wave makes more sense for your bottom line:

  • QuickBooks Payroll start at $45 a month + $5 per person paid per month.
  • Wave payroll starting at $20 a month (self-service) or $40 a month (full service) + $6 per recipient per month.

Feature Comparison: QuickBooks Online vs. Wave Accounting

Accounting features

If you just need basic bookkeeping knowledge, then both QuickBooks Online and Wave Accounting are right for you as they share many key features:

  • Automatically sync and reconcile bank accounts.
  • Dual record keeping.
  • Free accounting access.
  • Track income and expenses.
  • Unlimited invoicing and accept payments online.
  • Important accounting statements (profit and loss, balance sheet and cash flow).
  • Automatic tax classification.

However, QuickBooks Online has more accounting features than Wave Accounting. The QuickBooks Simple Start package includes all of the features listed above as well as the following:

  • Capture receipts for accurate expense tracking.
  • Project cost estimate (can be converted to invoice).
  • Monitor cash flow.
  • Mileage tracking.
  • 1099 contractor management.

Higher-end QuickBooks accounting packages add even more features, such as time tracking, inventory management, invoice management, profit forecasting, etc.

In other words, if you need more than basic accounting featuresQuickBooks Online is a better choice for you than Wave — as long as you’re comfortable with QuickBooks’ above-average starting prices.

Mobile application

Both QuickBooks Online and Wave Accounting have highly rated mobile apps. With both accounting service providers, iOS and Android users can accept payments, access funds, create and send invoices, and check income and expenses on the go.

But just like their browser-based interface, QuickBooks’ features are also superior to Wave on mobile. Only QuickBooks Online allows freelancers to track mileage, convert estimates to invoices, and scan and upload receipts.

Importantly, Wave also lacks a mobile payroll application for both employees and employers. You can integrate Wave Payroll with Wave Accounting for seamless general ledger updates, but only QuickBooks Payroll allows you to check payroll amounts and pay employees on the go. While Wave syncs with third-party time-tracking apps, it doesn’t have a built-in employee time clock or self-service portal.

Ability of extension

Some of Wave’s features are better suited to medium and large businesses than QuickBooks’, including multi-business management and unlimited user access. However, QuickBooks’ more comprehensive features and packages give businesses plenty of room to grow: As your company expands, you can upgrade to a new plan instead of switching providers entirely. Accounting Software.

Payroll integration

Both Wave and QuickBooks provide stable service Package payroll software Helping small business owners pay their employees on time. While neither provider offers a free payroll solution, Wave’s self-service plan costs just $20 a month plus $6 per employee. If you don’t mind paying your own payroll taxes, Wave has more reasonable salary solution of two suppliers.

If you have one to five employees, the full service plan of Wave Payroll per month will be cheaper than QuickBooks Payroll. However, because QuickBooks Payroll has a lower cost per employee, you’ll save more with QuickBooks than with Wave adding more employees.

Additionally, QuickBooks Online integrates with more payroll providers than its own in-house payroll software. For example, you can integrate your QuickBooks accounting software with Gusto, although QuickBooks and Gusto Payrolls is a direct competitor. While you can use Zapier to integrate Wave with other products, Wave Payroll is the only payroll software that Wave syncs directly, seamlessly.

QuickBooks pros and cons

Advantages of QuickBooks

  • More plans for scalability.
  • Thorough accounting features.
  • Great mobile app with freelancer-friendly features like mileage tracking and receipt capture.
  • Hundreds of third-party native app integrations.
  • Built-in time tracking, payInventory tracking and billing utility.

Disadvantages of QuickBooks

  • Base price above average.
  • Poor customer service reviews on many third-party sites.
  • Poor customer experience with recent mobile app updates.

Advantages and disadvantages of waves

Advantages of Wave

  • Free business accounting software.
  • Unlimited users, businesses, bills and bank or credit card connections.
  • Add-ons to the Affordable Wave Payroll plan.
  • Payroll journal entries are automatically synced with Wave Accounting.

Disadvantages of Wave

  • Fewer features than most paid accounting service providers.
  • No phone-based customer service options (email and chat only).
  • Third-party integration only through Zapier.
  • Full-service payroll is only available in 14 states.

How We Rate QuickBooks Online and Wave Accounting

To compare QuickBooks Online and Wave Accounting, we looked at how each product stacks up in the following key areas:

  • Bookkeeping and accounting features, including journal entries, bank reconciliation, general ledger integration, reporting and forecasting.
  • Ease of use, including mobile app access, user-friendly cloud-based interface, and easy setup.
  • Customer service, including general customer service reputation, customer support hours, types of customer contact and customer complaints.
  • Third-party integrations, especially with small business payrollTime tracking and workforce management software.

To gauge how well each product performed in these categories, we created a free account with each vendor. We also viewed demos, read product specifications and white papers, and consulted reviews on third-party sites like Gartner Peer Insights, the App Store, and Google Play.

Should your organization use QuickBooks Online or Wave Accounting?

If you are a freelancer or small business owner, affordability first and features second, then Wave Accounting is a better choice for you than QuickBooks Online. Its completely free software has the basics you need to manage your business’ finances and plan for a profitable future.

However, if you plan to grow your business in the future, QuickBooks Online is a much better choice than Wave. Its reporting features, integrations, user-friendly applications, and planned extensibility will help you plan for future growth and expansion.

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