Worry about PDF files on Microsoft Team will soon become the past after collaboration tools new built-in launch with Adobe Acrobatallows easy group access to documents directly in the app.
in one parcel (opens in a new tab)on the Microsoft Teams Blog, the company announced that Acrobat can now be set as the default app for opening PDFs in Teams, providing features like collaborative sharing and review, comments and annotations, and access to PDF files stored on Microsoft Sharepoint and OneDrive.
This change will require the organization’s IT admin to set Acrobat as the default PDF application in the Teams admin center, with Microsoft publishing a guide (opens in a new tab) to set up the feature. From there, all PDFs sent from individual chats and group channels will benefit from the change.
Adobe Acrobat in Teams
All Team users will benefit from basic Acrobat PDF reader functionality, but an Acrobat Standard or Pro account will be required to add comments, export, and change to other file types, compression and password protect PDF files.
Microsoft also wanted to point out that PDFs collaborated using Acrobat will be sent temporarily to Adobe Document Cloud servers for encryption, then deleted from those servers after 24 hours.
For its part, Adobe has published a White paper (opens in a new tab) discuss the security processes that govern its Document Cloud services. There, it states that documents sent to the cloud have been set to “private” visibility, meaning that only users who have collaborated on a document can view the document and other users. that user must perform any external sharing actions.
This is not the first collaboration between Microsoft and Adobe. Its Adobe Acrobat Sign feature, which allows authentic “digital signatures” to be printed into documents, has been made available as a plug-in for Microsoft 365, Teams, and SharePoint.
In the future, Adobe will offer “Live Sign In” in Acrobat Sign In to teams, which they hope will provide a “real-time signing experience” without the need to meet in person.
