Tech

Electronic Notarization vs. Remote Notary vs. Mobile Notary-Which is the Best Option?

Validating or notarizing documents is critical as far as house mortgage companies are involved. This is because the process helps in verifying document authenticity. The procedure comprises three parts: document vetting, certification, plus record-keeping. Getting a notarial act can take diverse ways. They include mobile notary, remote online notarization, and electronic notarization. All these terms are confusing, but we have explained their difference below.

What’s an Electronic Notary?

An electronic notary is a special type of witness that helps verify the identity of the individuals or entities involved in specific transactions. The process involves connecting a notary’s stamp, signature, and seal to the documents being verified. This information is transferred to a database through secure technology, which allows the verification process to be completed electronically.

The advantages of using an electronic notary include:

  • Reduced risk of fraud
  • Easy to use-An electronic notary makes it easy to sign documents anywhere, anytime

Electronic Notary Drawback

Because the process is entirely digital, there is no physical copy of your documents. If you need a paper copy, you will have to print it out yourself. If you do not have access to a printer, you will have to find somewhere that can make you a paper copy of your document. This can be inconvenient and time-consuming.

What is Remote Online Notarization?

Remote online notarization services allow you to digitally and securely log in from wherever you are in the world and have your documents or signatures certified by a notary public at their office, who looks over them in real-time. Remote online notarization allows anyone or businesses all around the globe to obtain legal proof of identity and signature legitimacy through a simple online process. Remote online notarization has its roots in one of the oldest methods of remote validation through witnessing.

Remote Online Notarization Pros

Saves time: Printing, signing, and mailing paper documents can be a real pain. Not only is it time-consuming, but it’s also expensive. For example, you have to spend time driving to the printer’s office or mailing center and sometimes wait in line. A remote online notary spares you all the stress.

Very flexible: Remote online notary also allows for greater flexibility because your documents are available at all times. If you need to get your document notarized urgently, you can do so before work or school starts and have it completed by the time they end.

Drawback

The biggest drawback is that there are a lot of scammers out there. They could be using this type of service as cover for something a lot more nefarious than just notarizing documents. Therefore, it is always important to check the reviews on sites

What is Mobile Notary

A mobile notary is someone who is authorized to notarize documents, witness your signature and attest that you signed the document of your own free will. Notaries are public servants. The government pays them for their service. However, if you live in a county where there’s no need for a physical notary, you can save yourself a trip to the DMV or an appointment with an official at the courthouse by hiring a mobile notary on-demand.

Advantages

It’s a highly effective option: A mobile notary will come to your location, enabling you to have an impartial witness while discussing the terms of your agreement with potential vendors. You will have an official record of any verbal agreements made during negotiations, helping to ensure that no details are lost in translation once you sign on the dotted line.

It is safe and legal: Mobile notary is a service that helps you to complete the paperwork quickly, legally and safely.

Mobile Notary Drawbacks

Mobile notaries are required by law to be in their physical location when signing them. For many people, this poses an inconvenience. That’s especially for those who work long hours or are far from home and don’t have time or means of transportation to get back and forth.

Furthermore, mobile notaries may charge extra fees for travel, and therefore, you may end up paying high convenience fees.

What is the Difference between Electronic Notarization and Remote Online Notarization?

Electronic notarization is performed by scanning a document and then authenticating it with electronic signatures from all parties involved. Digital signatures are like handwritten signatures. But they are secured with encryption technology so that they cannot be forged. The signer and notary must be in the same location with electronic notarization.

On the other hand, remote online notarization is done by connecting to an online platform. The platform validates a document by using e-signatures and other authentication technology. The document is then archived on a blockchain ledger for an extra layer of security and can be accessed at any time if needed. With this option, the signer and notary can be in different locations.

A notary seal verifies and authenticates legal documents. They typically do this in the presence of the signers of each document and witnesses. This makes it a great service for business owners and those looking to sell their homes. If you want your documents notarized, ensure you choose the most suitable notarization option for a flawless experience.

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